Scheduling and Payment Information for Performance Programs
Call Gateway to the Arts at 412.362.6982 to schedule programs. You may also place an order by fax (412.362.6986) or email (
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). Exact dates and times will be scheduled by phone or email once a request is received.
Program Length
All programs are 45 minutes long except where noted in this catalog. “Back-to-back” refers to two programs with a break of no more than 30 minutes at the same location.
Program Fees
The fees for the programs are listed on corresponding pages and are for performance programs that take place during the school day. All fees include mileage costs. Several of our programs are available for evening and weekend performances at a price determined by the artists.
Program Payment
Gateway to the Arts will issue an invoice approximately one month before the program. No deposit is required. Once the program has taken place, return the invoice with payment to the Gateway to the Arts office within five business days. No money is to be given to the artist(s) at the program site. No down payment is required.
Rescheduling/Cancellation
Should illness or inclement weather prevent the artist(s) from performing a scheduled program, Gateway to the Arts reserves the right to reschedule or, when necessary, make suitable substitutions within an ensemble.
Teacher Guides
Teacher guides for each program are available online or can be sent with the invoice and evaluation forms approximately one month prior to the program date. The guides include tie-ins to Pennsylvania Department of Education Academic Standards, program objectives, discussion prompts and activities to help the students get the most from the program and make suggestions for further research. Please distribute the guides and the evaluations to all participating teachers.
Cancellation Policy
Programs are binding once scheduled and verbally confirmed unless cancelled verbally or in writing to a Gateway to the Arts’ staff member no fewer than five (5) business days prior to the performance date. If a program is canceled within five business days, one-half of the invoiced fee is required. If canceled within 24 hours of performance date and time, the entire fee is required. If a program is canceled due to an unforeseen school closing and cannot be rescheduled, the entire fee will be refunded.
Please have the following information prepared before you call:
• Name of your school, district, principal and county
• Your name and daytime telephone number
• Name and address to which confirmations and invoices will be mailed
• Each program and artist/ensemble in which you are interested
• Your school calendar and daily schedule
• Number of programs required
• Grade levels and number of students who will attend each program (Note: Maximum audience per program is 325 unless otherwise noted in the catalog.)
• Directions to your school from Pittsburgh
Pricing
Pricing for performance programs depends in part upon the performance location. Locations are categorized as follows: performances within Allegheny County, Tier 1 (approximately within 50 mile radius of downtown Pittsburgh), and Tier 2 (beyond a 50-mile radius of downtown Pittsburgh). See map below for approximate price category, but please call Gateway to the Arts to confirm pricing.
The first fee is for one 45-minute program; the second fee is for two back-to-back programs. To receive the discounted fee, the break between programs must be no longer than 30 minutes and both performances must be held at the same location. All pricing includes mileage. Programs with an asterisk receive no back-to-back discount.
Tier 2 programs require a minimum of two programs from a school or collaboration between two nearby schools. Schools located outside of Tier 2 please call for pricing.
Allegheny County
Tier 1 - Darker Blue
Tier 2 - Lighter Blue
Map radiuses are approximate. Please contact Gateway to the Arts for specific pricing for your location.